Self-Study Report

Data Collection Format for Self-Study Report
  • 16 Mar 2018
  • Lumbini Banijya Campus
Self-Study Report





  1. Institutional Information

Name of the Institution: Lumbini Banijya Campus


Place: Butwal-11, Devinager


P O Box:


District: Rupandehi


  1. Information for Communication


  1. Office


Telephone with

Extension Number



Campus Chief:

 Prof. Dr. Ishwor Gautam



071410500 Ext 23


Asst. Campus Chief:

Mr. Binod Dhungana



071410500 Ext 24


Management Committee  Chairperson:

Mr. Rajendra Prasad Ojha



071410500 Ext 23




  1. Residence


Telephone with

Extension Number



Executive Head:

Prof. Dr. Ishwor Gautam



Executive Assistant:

Mr. Binod Dhungana



Management Committee  Chairperson:

Mr. Rajendra Prasad Ojha




3.   Type of Institution

Constituent        Affiliated   √    Degree Awarding Autonomous Institution  √


  1. Institutional Management:

Public                 Community  √        Private    Other (please specify)

5.   Financial category of the institution:        

Government Funded       Self-financing   √          Community    Other (please specify)


6.  a)  Date of establishment of the Institution:            16/11/2038

     b)  Date of commencement of the Bachelor or higher level Program(s)  02/04/2038                                                        

     c) University to which the Institution is affiliated: Tribhuwan University  (attach the certificate of affiliation)


7. Date of Government /UGC approval (only for Institution affiliated to foreign universities):

   (dd/ mm/yyyy)

8. Is the institution autonomous in terms of

Financing   √ Administrative Management   √   Academic Management     None  

9. Institution’s Land area in Ropanees/Bighas (Katthas)/Square Meters:

      5.25 Bighas

10. Location of the Institution                                                              

Urban                 Semi-urban   √  Rural   

11. Current number of academic programs offered in the Institution under the following categories: (Enclose the list of academic programs offered)

Academic Programs

Number of Program

Certificate course (PCL 2 years),10+2(HSEB), or CTEVT programs










Any other (specify) 





12. List the Departments in the Institution (faculty-wise)

Faculty of Science and Technology


Faculty of Humanities & Social Sciences


Faculty of Management

Departments: Research & Development Department, Department of Accountancy, Department of Finance & Marketing, Department of Management, Department of English, Eco., Stat. and IQAC Cell                                                                      

Faculty of Education


Faculty of Law


Institute of Engineering


Institute of Medicine


Institute of Agriculture


Institute of Forestry


Other Faculties:



13. Give details of the self-financing/self-initiated courses, if any offered by the institution (for public institutions only).


Level of Study

Eligibility requirement for student  admission


Student Number (Enrolment/Capacity)



Bachelor Minimum in second Division















14. State the norms and procedures for recruitment of teaching and non-teaching staff of the Institution. (Enclose the details)

        As stated in its bylaws, the college reflects the procedure of its affiliating university for the recruitment of its teaching and non-teaching staffs. To elaborate, as stated in its bylaws, the college forms a three member employment cell for the recruitment process. The employment cell publishes an advertisement/notice and announces for the vacancy. It has the right to shortlist the candidates. After short listing it calls them for a written examination. The employment cell also conducts a demo class in the case of the teaching faculty and then conducts an interview before finalizing the new recruitment. In the case of part time teachers, which the campus sometimes hires, the related subject committee plays the role of the employment cell and recommends the best candidate. The campus chief has to finalize a part-time teacher on the basis of the subject committee recommendation.
15. Number of Full timer and Part timer teaching staff at present:



Disadvantaged / Janajatis








Full Time Teachers (Total)






No. of teachers with PhD






No. of teachers with MPhil






No. of teachers with Masters






No. of teachers with Bachelors






Part Time Teachers  (Total)






Part-time teachers with PhD






Part-time teachers with MPhil






Part-time teachers with Masters






No. of teachers with Bachelors







16. Give the details of average number of hours/week (class load)     



Full Time Teachers (Total)

Part Time Teachers (Total)


























Humanities and Social Science




































Please add other courses if applicable





17. Number of members of the non-teaching staff of the Institution at present:


Disadvantaged / Janajatis








Administrative Staff






Technical Staff           







18. Regional profile of the students enrolled in the institution for the current academic year:

No of Students Enrolment From …













Same district  where the institution is located









Other districts









SAARC countries









Other countries


















Note: F= Female, T= Total in Table 15, 17 and 18.




19. Details of the last two batches of students:


Batch 1:

Batch 2:










Admitted to the program








  1. Within four months of joining







  1. Afterwards







Appeared for the final year examinations







Passed in the final examinations







Pass %  of number appeared (Total)







Pass % with distinctions







Pass %, (First class)







Pass %, (Second class)







Pass %, (Third class)







Number of students expelled from examination hall  if any







   Note: For other types of evaluation system such as GPA, provide respective grades and   brief explanation about their ranges in percentage.

We do not have the official record on all this regard.


20.  Give a copy of the last annual budget of the Institution with details of income and expenditure. (Attach separately)


21. What is the institution’s ‘unit cost’ of education? [unit cost = total annual expenditure budget (actual) divided by the number of students enrolled]. Also give unit cost calculated excluding salary component.  

Total Amount of budget                                     8, 17, 52,000.00


Amount of development budget                         3, 88, 20,000.00

Capital Expenditure                                            1, 05, 47,497.52


Unit Cost  = =     42932000.00    =  Rs 16770.35 


Unit cost calculated excluding salary component



    4, 29, 32,000 – 3, 13, 00,000

=                                                                     =  Rs. 4543.00




22. What is the temporal plan of academic work in the Institution?                                       

Semester System    √          Annual System    √                   Any other (specify)


23. Tick the support services available in the Institution from the following:

Central library              √          Computer centre          √          Health centre   √                     

Sports facilities                        √          Press                                   Workshop       

Hostels                                 Guest house                  √          Housing                   

Canteen                       √          Grievance redressal cell                   Common room for students √

Any other (specify)     -------------------------------------


24. Whether a duly formed Institution Management Committee in place?

Yes   √             No   , If yes provide the composition of the committee in separate sheet


25. Furnish the following details (in figures) for the last three years:






Working days of the institution                                             




Working days of the library




Teaching days of the institution




Teaching days set by the university




Books in the library




Journals/Periodicals subscribed by the library









Computers in the institution




Research projects completed and their total outlay




Teachers who have received national recognition for teaching/research/consultancy




Teachers who have received international recognition for teaching/research/consultancy




Teachers who have attended international seminars




Teachers who were resource persons at national seminars/workshops




No. of hours of instruction against the plan (per year or  per semester)





Note: Please attach the annual calendar of operations of the institution


26. Give the number of ongoing research projects and their total outlay.



27. Does the Institution have collaborations/ linkages with international institutions?

      Yes   √          No      If yes, list the MoU signed and furnish the details of active MoU along with important details of collaborations.


28. Does the management run other educational institutions besides the institution?

      Yes           No   √ If yes, give details.


29. Give details of the resources generated by the institution last year through the following means:

Source of Funding


UGC/Government grants                (Matching )

                                                          (Regular )





Fund Raising drives


Alumni Association


Research and Consultancy


Fee from Self-financed/initiated courses

Income from photocopy service


Canteen  rent


Training income

Coaching income





Fees from regular programs


Other Income


Bank Interest





The marking scheme except otherwise specified in the criteria will be as follow:

   Yes with justification and with evidence =1(full marks); justification without full evidence=0 .75;    apparent justification without record = 0.5 apparent initiatives =0.25; No= 0)


 (The marking division applies proportionately to the allocated marks where necessary.)





  1. Are there clearly defined vision, mission, goals, and objectives of the Institution in written?

Yes   ü        No          If yes, mention and attach the document.

The college has the ultimate vision to be developed as a Deemed University. To fulfill the above mentioned vision, the college has developed a mission which aspires to  acquire  and developed dedicated, laborious, qualified and socially renowned faculties for delivering value based education to the students.

 (See Annex 1, Page 1 )

  2. Are there clearly defined plans, programs and strategies to achieve its specific goals and objectives?

Yes   ü        No          If yes, mention and attach the document.

The campus revised its strategic plan on 2016 (strategic plan 2014-2018), based on revised strategic plan the committee develop its annual and action plan.

 ( See Annex 2, Page 2-21, Annex 3, Page 22-29 )

3. Are there duly formed organizational structures where the policies of the Institution are formulated, reflected, reviewed and updated?

Yes   ü        No          If yes, mention the organizational chart and member compositions.

As stated in its strategic plan, the college restructuring the organizational structure. Based on the strategic plan the college develops its annual program and policy.

 ( See Annex 4, Page 30)

4. Has the Institution adopted any mechanism/process for internal quality monitoring and checks?

Yes          No          Justify with supporting documents.

This institution has formed five subject committees. These committees work for institutional quality monitoring. And the Cell sits every month to discuss the matter relating to quality improvement and up-gradation.  The campus has formed a committee for IQAC; a system needs to be evolved for regular quality monitoring and quality auditing.

 ( See Annex 5, Page 31)

5. Is there any document of the institution to specify the job responsibilities of departments, units and individuals?

    Yes   ü        No          If yes, give details/reference.

     The institution provides the written responsibility for department head, Cells and Class teachers and some other responsibilities reflected in organizational laws and bylaws.

     ( SeeAnnex 6, Page 32- 34)

6. Is there any defined and written scheme to evaluate the pre-defined job responsibilities of departments, units and individual staff?

    Yes   √         No          If yes, produce those schemes and examples of some practices

The organization has the mechanism to evaluate the performance of departments, units  and Individual through performance evaluation form, peer evaluation form and student evaluation form.

 ( See Annex 7 page 35-38)

7. Does the institution have strategic plan and action plan emphasizing on team work and participatory decision making and a scheme for information sharing?

    Yes   ü        No          If yes, give details.

    The strategic plan of college 2014-2018 was first drafted with the collective effort of the teachers, staffs students, administration and other stakeholders. Since then, the college has revised it in 2016 with the consent and suggestion of the stakeholder. The campus organizes mass meeting of teaching and nonteaching staff, every member is free to put their consent for the further improvement. And whatever the decision is drawn in meeting is forwarded to management through IQAC.

    Strategic Plan  ( Annex 2, Page 2-21)         

8. Does the institution have program(s) to strengthen the regular academic programs through other self-sustaining programs/courses and others?

Yes   ü        No          If yes, give details.

The institution runs the programs like basic accounting training, computer training, language training and leadership training as well as extra classes for educationally disadvantaged students.

    (See  Annex 9, Page 40-43)

9. Are there any formal provisions under which the institution brings “stakeholders or community feed backs and orientation” in its activities?

Yes   ü        No          If yes, give details.

The college has a written policy of bringing community feedback in its activities. According to the policy the college develop the mechanism of complain box and through social networking site (Facebook). And the college organized regular teacher guardian meeting, which facilitates the feedback from guardian.

 ( See Annex 10,page 44-50)


  1. Were any committees/external agencies appointed during the last three years to improve the organization and management?

Yes   √        No          If yes, what were the recommendations?

Mr. Prem Bhurtel was appointed. He advised the campus administration to adopt Participatory Management system to formulate the charter and bylaws in such a way that they would help in the development of efficient management system, transparency, reliability, and accountability. He suggested that such a management system will ultimately increase the quality of education and can be milestone in the course of making Lumbini Banijya Campus a deemed university.

 (Annex 11, Page 51)

  1. Are the students involved in institution management system and quality assurance?

Yes   ü      No          If yes, give details.

The president of the free student union is a member of the campus management and development council. Besides the campus has formed student's quality circle of five members including one boy and a girl prefect in all the classes. The quality circle informs the campus administration about their opinion on teacher's performance, course of the study, the need of extra classes.

List of CDMC and formation of quality circle. (Annex 12, Page 52)

  1. Has there been an academic audit? Justify it.
  1. by the university   ü
  2. by the Institution 

Please attach the copies

  (  See Annex 13, Page 53-54)

  1. Is there any specific mechanism to combine teaching and research?          

Yes   ü      No          If yes, give details

The organization has a mechanism to combine research and teaching. Teachers can get the seed money to carry out their research work and students also have the chance to be awarded as best report/ thesis on their final year. 

 ( See Annex 8, Page 39)

  1. Have you observed any positive outcomes of combination of teaching and research?        

Yes        No          If yes, give details.

Improvement in quality of the report and thesis is major outcome of combination of teaching and research.     An article also published with the combined effort from faculty and student.

 (See Annex 14, Page 55-62)

15. Provide institution specific other innovations which have contributed to its growth and development.

  Our institution has develop a good relationship with Butwal Sub-metropolitan City,  BUCCI  Butwal , Banking and Financial Institution in Butwal and other various NGOs and INGOs.  Students are getting chance to accelerate their career by getting real job experience through internship. This method enhanced the growth and development of students as well as the organization.

. (Annex 15, Page 63, Annex 16, Page (64-66)


  1. Is there any provision for ensuring   consistency of teaching and learning with the academic goals and objectives of the institution? (0.5)

Yes   √        No          If yes, give details.

The academic and objectives of the college are in harmony with the VMG statements of the college. The Internal Quality Assurance Cell (IQAC) and the subject committees monitor to make the teaching learning process in harmony with the goals and objectives.

 (See Annex 1, Page 1, Annex 5,Page 31)


  1. Are programs flexible enough to offer students the following benefits? (0.5 x 3 = 1.5)
  1. Time frame matching student convenience √
  2. Horizontal mobility  √
  3. Elective options            √


LBC runs classes in two shifts which helps the students in taking classes according to time convenience.

Besides, the college gives the students option of changing shifts and transferring from one subject to another,    for example from Accountancy to Finance and the like. Similarly student can move from the BBM to BBS as a horizontal mobility.

 (See Annex 17, Page 67-70)


18. Indicate the efforts to promote quality of education with provision of  skills transfer  among the students such as (0.5 x 5 = 2.5)

  1. Capacity to learn   √
  2. Communication skills    √
  3. Numerical skills   √
  4. Use of information technology  √
  5. Work as a part of a team and independently  √

The institution has  conducted various training and development programs which enhance the capacity to learn, communication skill, numerical skills etc. 

   (See Annex 18, Page 71-74)

  1. Are there any additional focused programs and electives offered by the institution? (1)

      Yes   √       No          If yes, give details.

      Lumbini Banijya Campus newly launches the BBM program to make diversified portfolio in its program, which have excellent national record. And offering other various noncredit course such as computer class

      (See Annex 19, Page 75-76)

  1. Has the institution taken any initiative to contribute/feedback to the curriculum of the university? Give evidence with the examples of last 4-5 years  (1)

The College, affiliated to the Tribhuwan University, had little freedom to develop its own curriculum

for realising the stated vision and mission. Even so, efforts were made at the initiative of individual departments to complement the curriculum through seminars, assignments and projects, and to fine-tune it to make it more enriching and updated. Besides, due to the presence of a good number of our faculty in the Boards of Studies of the affiliating university, the College could exert its influence in the designing of curriculum.

 (See Annex 20 Page 77-79)


  1. Is there any mechanism to obtain feedback from academic peers and employers? (1)

Yes   √       No          If yes, give details.

The department of IQAC develop the feedback form for peer evaluation The campus holds interaction programs with related people on teaching programs. Recently, the campus held an interaction program with the corporate body of the financial sector to understand the HR need in their institution. The college received many valuable suggestions from the participants in that program. However, since the college is bound to follow the curriculum of Tribhuvan University, the college has decided to introduce some non-credit courses to strengthen the gap in the University curriculum.


 (See Annex 21, Page 79)


  1. Give details of institution-industry-neighborhood networks if any?  (1)

    Lumbini Banijya Campus as a community college it has strong relationship with  its immediate stakeholders and various employers organization such as BUCCI, Trade association ….

 (See Annex 15, Page 63)

  1. Does the institution inculcate civic responsibilities among the students? Give brief explanation in terms of activities (0.5)

 The institution inculcates its student civic responsibilities through the participatory activities such as                                               Blood Donation, cleaning campaign, donation to orphanage, study of asylum ……

 (See Annex 22, Page 80)

  1. What are the efforts of the institution towards all-round personality development of the learners? Give brief explanation in terms of activities. (0.5)

Lumbini Banijya  College, Butwal  has a culture of nurturing creativity, critical thinking and scientific temper among the students. This is achieved through a variety of programmes organized by the departments and different clubs and forums functioning in the college.

  • Students are encouraged to express their views and opinion in the class. 
  • Students are exposed to the views of experts in different fields so that they develop a critical research   attitude.
  • Students are permitted to attend the management meets and others events organized by other institutions within and outside     the college.
  • Departments allow the students to do projects in areas of their interest.

        (See Annex 23, Page 81-106)

  1. What are the practices of the institution to impart moral and ethical value based education? Give examples of some practices (0.5)

 The college frequently organizes various  programs to impart value based education to teachers and students such as the participation of college team in all India Teachers conference in Mount Abu, India organized by Bhramakumaries,


  • See Annex 24, Page 107-108)




26.  Which of the following methods do you apply in admitting the new graduates? Select as many as apply.  (1)

Yes with justification = 0.25, Yes without justification = 0.10 No = 0, otherwise stated


      √ through academic records

      √ through written entrance tests                                  

       through group discussions         

      √  through interviews

        through combination of above all

    (See Annex 25, Page 109, Annex 26, Page 110-109)

27. Is there any provision for assessing students’ needs and aptitudes for a course? (0.5)

Yes         No          If yes, cite examples.

The quality of student learning is directly, although not exclusively, related to the quality of teaching. Therefore, one of the most promising ways to improve learning is to improve teaching. To improve their effectiveness, teachers need first to make their goals and objectives explicit and then to get specific, comprehensible feedback on the extent to which they are achieving those goals and objectives. The college provides orientation classes to all the freshmen after admission.

 (See Annex 27, Page 125-126)

28. Does the institution provide bridge/remedial courses to the academically weak and disadvantaged students? (0.5)

Yes   √        No       If yes, cite examples (UGC or other supports received in this regard may be indicated).

    After the completion of regular classes, the college provides extra classes to the educationally

    disadvantaged students (EDS) for a small fee. The EDS and their problem area (difficult subjects)

    are identified by the class teachers and forwarded to the concerned department head. The

    department head then takes the initiative to run such classes in coordination with the campus

    administration. Currently, the campus runs bridge classes both in the bachelor and master level.

 (See Annex 9, Page 40-43)

  1. Does the institution encourage the teachers to make a teaching-plan? (0.5)

Yes   √       No          If yes, gives details.

The college provides basic computer training for all teaching and non teaching staff for the development of       teaching plan or lesion plan. Concern department head makes the task team for the development of teaching plan.

 (See Annex 28,Page 127-134)


  1. Are syllabi in harmony with the academic/teaching calendar? (0.5)

Yes        No        If yes, give details of implementation in terms of monitoring, coverage, correction, etc

The college has a system of developing lesson plan. As a result, implementation in terms of

monitoring and coverage is not difficult. Besides, because of the teaching plan system, adjustment

(correction) is done whenever and wherever required following the decision of the lesson plan

developing team. Moreover, our teachers who are in the university subject committees comment and

suggest about the shortcomings of the syllabi. However, even after all these things we have to confess the syllabi are not completely in harmony with the teaching schedule through the year.


 (See Annex 29, Page 113-134)


  1. How does the institution supplement the lecture method of teaching with other teaching methods with specific weightage in terms of hours? (directed studies, assignments, presentations) (0.5)

Produce some examples.

We do have 40% weight of practical assessment in BBM stream, which further classified in to case study method, class room presentation, report writing etc. In case of other streams we do have practical report writing and presentation on their last year of study. Although we encourage the

students for presentations, we do not have specific weight age.


 (See Annex 30, Page 135)


  1. Is there a facility to prepare audio visuals and other teaching aids? (0.5)

Yes   √       No          If yes, give details about the facilities.

The college provides loan facility for procurement of laptop for teachers and we do have multimedia projector and sound system to broadcast our teaching materials.

 (See Annex 32, )

33. Furnish the following for the last two years (1.5) 

Teaching days per semester or per year against the requirement: 160/150

Working days per week against the requirement: -------6/6--------                         

Work load per week (for full time teachers): ----------15/15--------                       

Work load per week (for part time teachers):       18

Ratio of full-time teachers to part-time teachers: ---------29/10----    

Ratio of teaching staff to non-teaching staff: ---------39/17-------

Percentage of classes taught by full-time faculty: -----80%----------          

Number of visiting professors/practitioners: 08



34. a. Are the students oriented to the program, evaluation system, codes of conduct other relevant institutional provisions and requirements? If yes give evidence. (0.5)

           Yes √

         The institution has its own program, evaluation system rules and regulations for the development of harmonious environment within the college. And college also has different clubs and quality circle team.

       (See Annex 31, Page 136-138)

     b. Are evaluation methods communicated to students at the beginning of the academic session? (0.5)

    Yes   √ No          If yes give evidence.

All the evaluation methods are presented in the orientation class by the campus chief or concern   coordinator

 (See Annex 27, Page 125-126)

35. Does the institution monitor the overall performance of students periodically? (0.5)

    Yes   √    No          If yes, give details

The students are firstly accessed by their academic record and score of entrance and followed closely by the class teachers. It is the responsibility and duty of the class teacher to monitor the overall performance of the students and recommend them for reward or punishment.


36. In the case of new appointment of the teaching faculty made by the institution itself, select among the following funding criteria that are evidential in your institution.  (1.5)



Operational Mechanism



Selection Committee


Examination by Selection



of Demo Classes


by Selection Committee

Job Contract Through Formal Appointment Letter



Ye s





Government Funded







Any other category:













 For part time recruitment of the teaching facility the college does not follow the selection procedure

 rigorously. However, for the recruitment of full time teaching staff  all the above mentioned procedures are strongly adhered.

 (See Annex 33, Page 139-144)

  1. Provide the following information (in number) about the teaching staff recruited during the last two years. (0.5)

Teaching staff recruited from …

the same district it operates

from other districts

same institution

other institutions


2072: 0

2072: 0

2072: 0

2071: 2

2071: 0

2071: 1

 (See Annex 34, Page 145-146)

  1. a. Does the institution have the freedom and the resources to appoint and pay temporary/ad hoc teaching staff? Are such provisions define in the institution act/board decision/minute?

Yes   √       No          If yes, give details of their salary structure and other benefits. (0.5)

The campus has the authority to appoint part time and contract basis teacher depending on the requirement. But the Campus Chief has to inform management committee about the appointment.The salary for a part time teacher is Rs. 5000 a period per month.

b. Does the institution have provision and practice for inviting visiting/guest faculty on regular basis?

Yes √   No  if yes give details (0.5)

The college has the provision and practice for inviting visiting faculty. The college has allocated budget for this purpose.

 (See Annex 35, Page 147-149, Annex 36, Page 150)

  1. Number of teaching staff who have attended seminars/conferences/workshops as participants/resource persons/organizer in the last two years: (1.5)



Resource persons


Institutional level




National level




International level




 (See Annex 37, Page 151-157)

40. Does the institution follow the self-appraisal method to evaluate the performance of the faculty in teaching, research and extension program? (0.5)

Yes   √       No   If yes, how are teachers encouraged to use the feedback? Provide justifications.

The teachers are supposed to keep the self appraisal form in their portfolio. LBC encourages the  teachers to compare their self evaluation with the students’ feedback on teachers’ performance. This will help the teachers have a better understanding of their weaknesses and strengths.


 (See Annex 38, Page 158-159)

41. Does the institution follow any other teacher performance appraisal method? (0.5)

Yes   √  No      If yes, give details of the same and state how the results of the appraisal are used.

The effect of teaching quality, teaching methods and classroom environment on students’ performance is completely monitored by the College. Appropriate measures are adopted at different levels to evaluate the quality of teaching and the classroom ambience.

  • Preparation of course plan by the faculty concerned and its submission to the HoD.
  • Review of class room environment and student performance in departmental meetings. 
  • Monitoring the discipline and classroom environment by the HoD and the Principal.
  • Collecting feedback on quality of the teaching-learning process at the time of monthly meeting of QC.
  • Tutorial system to identify and address the difficulties students face in the learning process.

  (See Annex 29, Page 134)

42. Does the institution collect student evaluation on institution experience? (0.5)

Yes   √       No          If yes, what is the significant feedback from students and how has it been used?

     Teacher-evaluation by students with the help of feedback system.  And collecting feedback on quality of

      the    teaching-learning process at the time of monthly meeting of QC and Class teacher.

43. Does the institution conduct refresher courses/seminars/conferences/symposia/ workshops/programs for faculty development?(0.5)

Yes   √        No          If yes, give details.

The institution conduct various research oriented seminar and workshop to faculty development.

 (See Annex 39, Page162-165)

44. Give details faculty development programs and the number of teachers who benefited out of them, during the last two years. (0.5)

Faculty Development Programs

No. of Beneficiaries

Workshop on Research Methodology and Thesis/ Report writing


7 day faculty development Programme on Structural Equation Modeling and Qualitative Research


Basic Library Management Training


Administrative and office management training




 (See Annex 37, Page 151-157)


45. Furnish information about notable innovations in teaching. (0.5)

Most of the faculty members have started adopting innovative approaches in the academic process to make learning a more enriching experience to the students. The initiatives of the faculty in this direction include the following: 

  • Use of multimedia Projector
  • E-notes and online submission of assignments
  • Preparation of Business Plan
  • Seminar presentations based on research articles
  • Topic- based Case studies

 (See Annex 42, Page 169-198)

46. What are the national and international linkages established for teaching and/or   research? (0.5)

The college has developed linkages with Handique Girls’ College, BUCCI, and Guwahati Commerce College. We are soon going to conduct a collaborative research project with Handique Girls’ College.

(See Annex 43, Page 199-201)



47. Research budget of the institution in % of total operating budget. (1)

         2 %

 (See Annex 35 Page 147-149)

48. How does the institution promote research?  (1)

  • Encourage UG/ PG students doing project work    √
  • Teachers are given study leave                               √
  • Teachers provided with seed money                       √
  • Provision of Research Committee                           √
  • Adjustment in teaching load/schedule

  Students and teachers are encouraged to promote their research by providing proper guidance from research department, seed money, study leave etc.

 (See Annex 44, Page 202-205)          

49. Is the institution engaged in PhD level programs? (1)

Yes        No   √      If yes, give detail

50. What percentage of teachers is engaged in active research - guiding research scholars, operating projects, publishing regularly, etc.? Give details. (0.5)

Almost 50% of teaching staffs are involve in research work through writing articles and guiding research scholars. 

 (See Annex 45, Page 206-211)

51. Mention the admission status of the MPhil/PhD graduates in your institution. (0.5) N/A


Enrollment Status


Full Time

Part Time











52. How many PhDs have been awarded during the last five years?  (1)



53. Does the institution provide financial support to research students? (0.5)

Yes   √       No          If yes, give % of financial support from recurring cost.

The institution support  amount Rs 10,000 as a support money for students

(See Annex 16, Page 52)

54.Provide details of the ongoing research projects: (0.5)

Total number of projects

Project Revenues (in NRs.)



First batch students of BBM are doing their extensive research project report on senior citizens living in elderly age home in Nepal.

 (See Annex 47, Page no 213-218)

55. Give details of ongoing research projects funded by external agencies. (0.5) N/A

Funding agency

Amount (Rs.)

Duration (Years)

Collaboration, if any














56. Does the institution have research/academic publication? If yes, give details of publications in the last two years. (0.5)

The campus has a Journal Publication Committee. This committee was formed after the Research

Methodology Workshop. Currently, the committee has published a journal in coordination with TU

professors. Campus has regularly published annual “Mukhpatra”.

(See Annex 48, Page No 219)

57. Does the institution offer consultancy services? (0.5)

      Yes   √       No          If yes, give details.

 The teaching staff of institution provides various consulting service for various organization …..

58. Does the institution have a designated person for extension activities? (0.5)

Yes   √       No          If yes, indicate the nature of the post as –

The college has appointed its senior faculty member Mr. Gopal Pandey as the incharge of extension

activities. Besides, Mr Lal Bahadur Pun  is handed over the responsibility to act as an coordinator of the Home-stay Business  Development Program.

Full-time        Part-time √    Additional charge

 (See Annex 49, Page  220)

59.Indicate the extension activities of the institution and its details: (0.5)

Community development    √     Training in Disaster Management      Health and hygiene awareness 

Medical camps                      Adult education and literacy            √    Blood donation camps   √          

AIDS awareness                     Environment awareness      √        Any other 

 (See Annex 50, page 221-224)


60. Are there any outreach programs carried out by the institution (for example, Population Education Club, Adult Education, National Literacy Mission, etc.)?  (0.5)

Yes        No          If yes, justify.

The campus has taken Pabitra nagar project as a kind of outreach program. Campus has avail the facility of using library and online services without cost and the campus planning to support to develop home stay business with the collaboration with BUCCI and Gajedi VDC.


61. How are students and teachers encouraged to participate in extension activities? Any defined approaches? (0.5)

The institution believes in value based education. Participation in extension activities qualifies our definition of education. Involvement in extension activities is an important criterion in our annual performance report. This activity is considered as a part of syllabus although not described in syllabus, thus no incentive is provided to participants. Students of Masters Second Year (MBS), Member of Student Union and Member of Model Village Development Committee participated in the extension program. And Student of 2nd batch of BBM are actively participative in supporting to develop home stay business through their research and survey.


 (See Annex 23 Page 81-106) 


62. Does the institution work and plan the extension activities along with NGO’s and GO’s? Give details of last 3 years.  (0.5)

     Yes  the college already made  memorandum of understanding with SKILL Nepal, District Small Cottage & Industries  and Save the Children  for conducting " Assessment of employment opportunities for marginalized adolescent and youth in Kapilvastu" and college also planning to support home stay business in Gajedi VDC.

    (See Annex 51 Page 225-230)



A. General Physical Infrastructure

63. Does the institution have a comprehensive master plan indicating the existing buildings and the projected expansion in the future?  (0.5)

Yes the college has a master plan. The construction of new academic building, the covered hall, the hostel, staff quarter etc has been clearly defined and elaborately presented in the master plan of the institution. Construction of new academic building is completed and the selected classes are aided with projectors.                                                                                

 (Master Plan , Submitted Earlier to UGC, Annex 52, Page 231)

64.a. How does the institution plan to meet the need for augmenting the infrastructure to keep pace with academic growth? Produce plan, if any. (0.5)

The institution has clearly laid down its plan in the strategic plan. Besides, the construction and procurement committee of the college also plans for the construction and maintenance of the infrastructure. Newly made academic building is equipped with projectors and the desk and chairs/benches used in the class are of Fiber Reinforced Plastic (FRP) to make comfortable stay of students in the class. 

      (See Annex 2,  Page 2-21, Annex 53, Page no 232)


 b. What support facilities are available for conducting the education programmers in the institution?(0.5)

     Laboratory   Yes (Computer lab)

     Library         Yes

     Others          Yes ( Training Hall)


     The construction of support facilities, like Library, Training Hall its cost implication has been

     clearly defined in Master Plan. Library has a training hall which is used for conducting programs.

     New academic building has a large conference hall with capacity of 250 students. The campus

     also has Free Student Union Hall which is used when huge masses of students are involved in the


     ( Master Plan Submitted earlier)

65. Does the institution have provision for regular maintenance of its infrastructure? Provide scheme. (0.5)

    Annual Budget

66. How does the institution ensure optimum utilization of its infrastructure facilities? Produce the plan. (0.5)


        The college runs classes in two shifts. Besides, we let out  infrastructure to the community

 Time and again when there are no regular classes. Public Service Commission also used the classroom for conducting examination. Similarly College of Software Engineering Butwal and Western Rural Development Bank also used classroom for examination purpose. This generates some income which is used to maintain the infrastructure.


67. Does the institution encourage use of the academic facilities by external agencies? (0.5)

Yes   √       No          If yes, give clearly defined regulations.

The college generates some income by allowing external agencies to use the campus conference hall.

 (See Annex 54, Page 233-234)

68. What efforts are made to keep the institution clean, green and pollution free? Give details (0.5)

The Teachers’ Association and the Non-Teaching Staffs’ Association of the college have taken a joint effort to maintain the college garden. Besides, different student associations of the college have also taken initiatives to maintain garden in the college as well as to keep the campus clean, green and pollution free.  Management has appointed a gardener for regular maintenance of the garden. The campus also has a garden inside the academic building. Besides there is also special sweeper meant to clean the lavatory and campus premises.

Cleaning campaign  (Annex 55, Page234)

69. Are there computer facilities in the institution that is easily accessible to students and faculty? (0.5)

Number of computer accessible to the students

Computer accessible to the faculty  √

Internet accessible to the faculty     √                        

Internet accessible to the faculty      √ 

Campus has the facility of internet for students and faculties as well. Students in library can use internet

facility to search books similarly faculties have their laptop and can easily access to internet service within

the campus premises through wireless internet system. 

Payment receipt ( Annex 56, Page 236)


70. Give the working hours of the computer centre and its access on holidays and off hours. (0.5)


 The computer centre remains open from 6am to 4 pm on working days. However, it remains closed on holidays. Besides, the computer center also remains closed from 10:30 to 11:30 as lunch hour on every working day.


71. a. How many departments have computers of their own? Give details. (0.5)


     Photos of Department (Annex 57, Page 237)


      b. Does the institution have provisions of internet/intercom/CC TV/other facilities Give details (0.5)

     The college has both internet facility and the intercom connection system. The internet facility is available

     for the teachers, students and the non teaching staffs as well. CC TV are also installed in library and in

     administrative block.


72. Explain the output of the centre in developing computer aided learning packages in various subjects during the last three years? (0.5)

The students of bachelor level and masters level day shift are given basic computer training as the course designed by Instructor Shyam Kunwar. Course related computer courses especially for BBM are also dealt here.

  • See Annex 58, Page 238)



  1. Is there any provision for maintaining/updating the computer facilities? Provide the details of the system. (0.5)

The campus has appointed Shyam Kunwar as an computer administrator cum instructor to oversee every aspect of maintaining /updating the computer facilities. Apparently he is also guided by Engineer Rajesh Shahi who is a faculty member for Information Technology.


  •       See Annex 58, Page 238-240)



  1. Does the institution make use of the services of inter-university facilities? (0.5)

The college allows Master Level students even from other colleges of this region to use its library facility without having a formal library membership. Our faculty member has attended the seminar conducted by Pokhara University although we are affiliated to Tribhuvan University.


  1. What are the various health services available to the students, teacher and other staff? Give details. (0.5)

The first aid facility is available to all. The campus has a room as health unit where girls student can take rest if she feels uneasy and undergo first aid medication.  Besides, the campus provides accidental health insurance to all the teachers, non teaching staffs and the members of the campus management committee.

Health Unit and Insurance Policy (Annex 60, Page 242-245)

  1. What are the physical and infrastructural facilities available in the sports and physical education centre? Give details. (0.5)


       used as a covered hall for indoor games.

       (Annex 61 Page 246)

  1. What are the incentives given to outstanding sports persons? (0.5)

The outstanding sports persons are awarded at the annual function.

(Annex 62, Page 247)

  1. Give details of the student participation during the last year at the university, regional, national and international meets. (0.5)


Participation of Students



Quiz, Poem, Debate, Football, Volleyball, Basket ball Competition








Certificate of Participation (Annex 63,Page 248)

  1. Give details of the hostel facilities available in the institution? (0.5) N/A
  2. Give details of the facilities for drinking water and toilets. (0.5)

There are 27 closed toilets, 29 urinals and 3 girls changing room. Besides, the water of artisan well is processed using water dispenser as per the weather and supplied for drinking.



B. Library as a Learning Resource

81.   a. What are the working hours of the library?  (0.25)

On working days  6      On holidays ______       Prior to examinations _____

         b. Does the library provide open-access to students? (0.25)      Yes     √    No  

(Annex 76 ,Page 178)


  1. Mention the total collection of documents. (3.5)


  • Books                                  (0.2)        18537


  • Current Journals          
    • Nepalese                 (0.2)        22  
    • Foreign                   (0.2)        0        


  • Magazines                            (0.2)       6
  • Reference Books                  (1.0)      7813
  • Text Books                           (0.2)      10724
  • Refereed  journals                (0.4)
  • Back Volumes of Journals   (0.2)
  • E- Information Resources    (0.4)
  • CD’s/DVD’s
  • Databases
  • Online Journals
  • AV Resources
  • Special collection               (0.5)

Please specify for example ; UNO Depository center, World Bank Repository, Competitive Examinations, Book Bank, Old Book Collection, Manuscripts

 (Annex 65, Page 250)

  1. Give the number of books/journals/periodicals that   have been added to institution library during the last two years and their cost. (1)


The year before last

The year before



Total cost  


Total cost  

i. Text books





ii. Other books





iii. Journals/periodicals





Any others
















84.  Mention (1) 

i) Total carpet area of the institution library (in sq.mts.)    [9000  ]    (0.25) 

(ii) Total number of departmental libraries                           [      6      ]    (0.25) 

      (iii) Seating capacity of the Library                                                  [      50      ]    (0.25)

(iv)  Open student access to library                                            [     Yes     ]    (0.25)

Photo (Annex 66, Page 252-253)


85.  Give the organizational structure of the library. (0.5)

      (i) Total number of staff  (0.3)      04

a.  Professionals (List with qualifications)                     Incharge 1 (MA)                              

  1. Semi-professionals                                              Office Assistant   1 (BBS)
  2. Others                                                                    Helper 2 (literate)

(ii) Library advisory committee (0.2), Give details

86. Staff development programs for library (0.5)

  1. Refresher/orientation courses attended     Yes
  2. Workshops/Seminars/Conferences attended   Yes
  3. Other special training programs attended


(See Annex 37, Page no 156)

  1. Are the library functions automated? (0.5)     

       Yes   √      No        If yes:  Fully automated   √  (0.5)   Partially automated     (0.25)

       Name the application software used  Libra


  1. What is the percentage of library budget in relation to the total budget of the Institution?  (0.5)

(See Annex 35, Page 147-149)

  1. Does the library provide the following services/facilities?  (10 x 0.1 = 1)
  • Circulation Services      √
  • Maintenance services       √
  • Reference/referral service  √
  • Information display and notification services   √     
  • Photocopying and printing services   √   
  • User Orientation/Information Literacy  √
  • Internet/ Computer Access √
  • Inter-Library Loan services
  •  Networking services       √
    • Power Backup facility     √


  1. Furnish details on the following (1; to be equally distributed)
  1. Average number of books issued/returned per day.                                    [   200  ]
  2. Average no. of users visited / Documents consulted per month        [  2000  ]
  3. Please furnish the information on no. of Log- ins in to the               [     ]

E-Library Services/E- Documents delivered per month.

  1. Ratio of Library books to number of students enrolled                [  7   ]




  1. Furnish the following details: (0.25 x 4 = 1)
  • Percentage of regular students appearing for the exam.  80%        
  • Dropout  rate (drop out from the course).                        35
  • Progression to further study (Bachelors to Master, Master to Mphil/PhD)
  • Prominent positions held by alumni



  1. How many students have passed the following examinations in the last five years? (0.25 x 4 = 1)
  • Nepal Civil Services Examinations
  • Other employment related examinations
  • International level entrance examination
  • Others (please specify)      


              *We do not have an official record in this regard.

  1. Does the institution publish its updated prospectus annually? (1)

Yes √    No   (0)   If yes, what are the contents of the prospectus? (attach a copy)

The prospectus includes administrative and academic information in brief.

 (Annex 69, Page 254-259)

  1. What kind of financial aids are available to students from the government, the institution and others? Give details. (0.5)

Various number of financial aids are available to the students by the government through UGC in the name of scholarship and other scholarships schemes are provided by other local social service organization or personally. Such as Shiva Kumari Sainju Smirti , Ajay Poudel Smirti, Alumni Association etc

  1. Mention the number of students who have received financial aid during the last two years.  (0.5)

Financial aid

Year before last

Year before

i.    Merit scholarship



ii.   Merit-cum-Means



Any others



 (See Annex 70, Page no 260-292))

  1. Does the institution have an employment cell and a placement officer who offers career counseling to students? If yes, give details of the cell and its office. (0.25 x 2 = 0.5)

i.   Employment cell:√   Role:             

One of the main responsibilities of the Placement Cell is to motivate, train and prepare the students of                                 the University and its affiliated Colleges for campus interviews. It plays a very important and key       role in counseling and guiding the students of the University and its affiliated Colleges for their successful career placement, which is a crucial interface for the students between the stages of completion of academic programmes of studies and entry into suitable employment.

ii.  Placement officer:√  Role:  

Mr. Santosh Gyawali is appointed as a placement officer and his role is to correspond to prospective companies for their requirements in terms of quality and quantity   of manpower.

 (Annex 71 Page 293-294)


  1. Do teachers participate in academic and personal counseling? (0.5)

Yes √         No       If yes, give details as to how they are involved.

     The campus has assigned class in-charge to all the classes. The in-charge takes the responsibility of all

academic and personal counseling of the students.

 (See Annex 6, Page 32-34)

  1. How many students were employed through placement service during the last year? (1)


UG students

PG students

Research scholars

i.  Local  firms/companies




ii. International firms/companies




iii. Government




iv. Public (semi-government) sector




v.  Private sector




 (See Annex 72, page 295-311)

  1. Does the employment cell motivate the students to seek self-employment? (1)

Yes √         No      If yes, how many are self-employed (data may be limited to last 5 years)?

      The placement cell conduct the training and development programs and make personal counseling for self-employment.

 (See Annex 16, Page 64-66)

  1.  Does the institution have an Alumni Association? (0.5)

 Yes  √       No      If yes, indicate the activities of the Alumni Association.

      It provides scholarship to the students. Besides, because our Alumni are local industry leaders, it

has benefited us in the placement of our students in the local job market.

 (Annex 73, Page 312)

  1.  How the policies and criteria of admission are made clear to prospective students? (0.5)     

            All the policies and criteria of admission are made clear for prospective students through college prospects, advertisement and personal counseling.

 (See Annex 27, Page 125-126 Annex 69, Page254-259 )

  1.  State the admission policy of the institution with regard to international students. (0.5) N/A


  1.  What are the support services given to international students? (0.5) N/A

International student service office      Special accommodation          Induction courses                                  Socio-cultural activities           Welfare program           Policy clearance          Visa Support


  1. What are the recreational / leisure time facilities available to students? (1)

Indoor games √      Outdoor games  √       Nature Clubs   Debate Clubs 

Student Magazines          Cultural Programs    √    Audio Video facilities √                      

       Any others ---------------------

Pictures of Play ground ( Annex 61, Page 246)


  1. Is there any cell in the institution to analyze and record various academic data? (2)

        Yes  √        No   (0)      If yes, mention how does the cell work along with its compositions?

        The institution has students monitoring and evaluation cell which analyzes the internal exam data and department of examination analyzes the external exam result.

  (See Annex 74, Page 313-314)

  1.  What are the areas on which such analysis is carried out? (1.5)

            Academic (internal and external) data are recorded by student monitoring and evaluation cell an                 Exam Department. Right now the coordinator of respective level develop the result sheet of internal examination and forward it for the scholarship.

  1. How these analyzed data are kept in the institution records? (1)

The analyzed data was previously kept only in manual form. However, recently we have started to maintain a computer database to analyze and maintain academic data.

Soft copy of result   

  1.  Are these information open to the stakeholders? (1)

        Yes √  (1)               No   (0)      If yes, explain how they are disclosed?

      The selected information are published through newsletter and college notice board.

     Newsletter (Annex 75, Page 315-342)

  1.  Are the methods of study and analysis also open to the stakeholders? (1)

        Yes  √  (1)              No   (0)

               The methods and analysis is revealed through the newsletter.

  1.  Is there any mechanism to receive comments or feedbacks on the published data? (1)

        Yes  √  (1)              No   (0)        If yes, explain how does it happen?

            The campus welcomes feedbacks on published data. Feedbacks are received in meetings with

        stakeholders, through electronic means like emails and social networking sites Facebook etc.


       (See Annex 76, Page 343)

  1.  What are the impacts of such information system on decision making process? (1.5)

Produce in brief the impact analysis.

This information system really provides positive impact on decision making process. For example, aftet

the HR need identification program, the campus realized the need of a placement cell which helps the

students to find a proper place in the job market. Besides, the campus also realized the need to monitor the

interns and as well as to encourage the students for self employment.


 (See Annex 77, Page 344-352)


  1.  Give examples of quality improvements initiated due to the use of information system. (1)

The college has recently established a placement cell. Moreover, the college has recently started to conduct bridge courses for the educationally disadvantaged students.

(See Annex 9, Page 40-43)





113. Is there public information cell within the institution? (2)

    Yes   √  (2)     No   (0) if yes, give details.

  The institution has public information and publication and communication cell headed by Mr. Ranjan Gyawali.

 (See Annex 78, Page 353)

114. What are the areas of information published by the cell? (1)

        Academic     (0.25)       Administration    (0.25)     Financial   (0.5)     All √  (1.0)

      The cell publishes a newsletter and prospects  which includes academic, administrative and financial information

Newsletter and Prospectus 

     (See Annex 77, Page 344-352)

115. Where are these information published? (1.5)

        Newspapers  √    (0.5)    Magazines  √ (0.5)    Institutional special magazine dedicated for this    √ (0.5)

The administrative and  financial information are usually published only in the campus newsletter.and the academic information publish  both in the newspaper and the campus newsletter.


116. How often are these information published? (1)

        Yearly  √ (1)      in 4 years    (0)


117.Mention all such publications of last two years (1)    



Year 1, place of publication

Year 2, place of publication



2072, Butwal

2073, Butwal






118. Does the cell also collect responses, if any, on the published information? (1)


        Yes  √ (1)               No    (0)    If yes, give details

      Responses are collected through electronic means like emails and social networking sites like

      Facebook and suggestion  box.


    (See Annex 76, Page 343)

119. Is there any system to evaluate the impact of public information on quality improvements? (1)

        Yes  √  (1)              No    (0)    If yes, how these impacts are measured?

  These impacts are measured on the basis of responses from various groups. Say, for example if there      are negative responses on the allocation of budget on various headings, the campus takes it seriously. Following this pattern, in the upcoming days the campus is planning to allocate more budget to the library and for research.


120. Mention some positive impacts made by the public information practice. (1.5)

      By opening the various information to the stakeholder, the institution can obtain the various feedbacks from them. And the institution improved its quality through capitalizing their feedback.




Post Your Comments